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Document imaging solutions are becoming increasingly popular as a way to better manage documents. Keeping information on the original paper documents can reduce the ability to make good decisions.
Using a document imaging solution enables you reproduce the information on the paper document to a digital format, enabling fast retrieval from any workstation on the network. Content in digital format can also be made obtainable on the Web, making it doable for the personnel of a large-scale corporation to retrieve it from anywhere with an Internet connection.
Those enterprises that undertake to persist with hard copy content management are quite prone to lose their ability to compete in the market. Paper-based systems are slow and rather expensive, and lead to reduced productivity. They are also comparatively insecure and subject to damage from the elements. Because of this document-imaging solutions are becoming the model practice among businesses.
Vircosoft's Document Imaging system will slash the costs of handling, storing and retrieving your documents and saves staff time by providing immediate access to your documents and business processes.
vFiler is document imaging application that is so painless to install and use that you can speedily deploy it in one department, or across your full enterprise, without costly on-site assistance. vFiler allows you to capture, index, route, search and manage your digital documents as well as your paper documents. vFiler is easily integrated with your existing data base (via ODBC connector) so you can allocateinformation with your other business applications and view your documents immediately.
You can search by typing in a word or expression. Also, you can hunt by highlighting a search word or phrase in your email, Microsoft Office or ERP. As an additional way to search and approve documents from your computer you can retrieve documents from your wireless computer, BlackBerry, or iPhone. You can get into your documents wherever you are located.
Vircosoft's Document Imaging software is hardware independent. You can use the scanners and digital copiers of your own choice purchased from your prefered hardware vendors or manufacturers. Indexing is the optional assignment of fields, such as document type, date, and customer name. With vFiler you can automatically index documents using barcodes, Zone OCR, or reading the fields from other applications.
Summary:
Document capture & indexing of documents has become an easy cost effective way to manage all of you electronic paper. The ROI is generally under six months and often faster. Before selecting the right system for your business you should require every vendot to include a "Real World Demo" using your own sample documents. What better way to see just how the prospeosed system will work for you?